MAXIME EVENTS
Specialist Party Planners
EVENT PLANNING
STEP-BY-STEP GUIDE
STEP 1 - IDEA OF NUMBERS
They would typically sit and be served together. Please take into consideration new friends which may need to be included, once your child starts secondary school.
CHILDREN
This should include the parents friends and family of the same generation age. It's good practice to understand this group of peoples expectations for the celebration.
ADULTS
This number should include Grandparents and any family member who may be of an older generation. They might need to be catered for, in a more traditional way.
ELDERLY
STEP 2 - TYPE OF PARTY
Usually represented by round tables and chairs with catering options inc. Served, Buffet and/or Sharing Platters.
FORMAL
INFORMAL
A more casual feeling atmosphere with occasional furniture. Catering options inc. Buffet Stations and/or served Bowl Food.
An increasingly popular choice of combining both formal and informal aspects through the type of seating options and food serving options.
HYBRID
STEP 3 - APPROX. BUDGET
£
Everyone deserves to have an amazing party without breaking the bank. Your input into budget range will help us identify options that suit.
££
If your happy to spend a bit extra, your options will grow and you'll be able to create a themed event for you and the family.
£££
Some people may not have any limitations and that's where we can introduce some spectacular elements and bespoke productions.
STEP 4 - CATERING OPTIONS
KOSHER SUPERVISED
Strictly Kosher catering option which includes supervision and food licensed under Beth Din.
NON OFFENSIVE
A menu consisting of Fish and Veg options avoiding the need for a Kosher caterer.
OTHER
Options include "Kosher" Style, Non-Kosher Catering and specific requirements.
STEP 5 - VENUE FINDING
TRADITIONAL
These types of venues include hotel banqueting suites, commonly used Bar/Bat Mitzvah venues. They are very popular and have experience with these types of events.
INDUSTRIAL
Unique and uncommon options which will work for your desired event. We can recommend several options based on your numbers, preferences and budget.
OTHER
Based on your priorities inc. Location, Parking facilities, Wheelchair access, Budget etc. Options include Marquees, Bars, Nightclubs, Warehouses, etc.
STEP 6 - MAIN ENTERTAINMENT
DJ / MC
Some DJ's can also act as your host and MC throughout the event. Announcing speeches and directing the flow of atmosphere.
BAND / DJ LIVE
A traditional Band or DJ Band combining live musicians with a DJ to create a new and exciting atmosphere throughout your event.
OTHER
Options include reception style party with playlist background music throughout. Feature acts and showcases according to your specifications.
BOOK IN THE ABOVE AND RELAX...
SEND OUT SAVE THE DATES
WAIT UNTIL APPROX. 6 MONTHS PRIOR TO YOUR PARTY FOR NEXT STEPS
STEP 7 - INVITATION DESIGN
THEMING / BRANDING
If it's a theme or brand you want to create, incorporate this to your invites. The colours used can also be the lighting hues in your venue.
POST / PAPERLESS
This is your preference.
Traditional vs. eco-friendly options available and budget friendly.
THINGS TO REMEMBER
If printing, reduce costs by combining place cards & thank you cards with the printers.
Get a few blanks for new friends.
STEP 8 - PRODUCTION
LIGHTING / SOUND
Discuss options with Maxime Events to create the right atmosphere for your desired look and feel.
STAGE / DANCEFLOOR
Are these needed in your venue?
Colour and branding to match theme/brand.
FURNITURE
Options include round, trestle tables & chairs as well as occasional cubes, sofas, poseurs etc.
STEP 9 - DETAILS...
FLOORPLAN
We can create a scaled floor plan to give you a birds eye view of your event. Taking pinch points and access into consideration.
TIMINGS / SCHEDULE
This will help when speaking to all your suppliers and give you a great insight into how your event will unfold.
RSVP
There should still be plenty of time left to finalise plans after you receive reposonses and see exactly how many people you are catering for.
STEP 10 - DECOR & FINISHES
LINEN / CENTREPIECES
Options to suit any theme inc. Table runners, flowers, mirrorballs, LEDs and fully bespoke table art structures.
BRANDING
Incorporate your theme or brand with cushions, serviettes, coasters, lighting effects and props. T-shirt and hoodies are also very popular.
BACKDROPS
Branded backdrops, flowers, light up letters? Creating an amazing photo opportunity for your guests.
STEP 11 - EXTRA ENTERTAINMENT
PERFORMERS
Entertaining your guests throughout the evening. Options include motivational dancers, live musicians, shot girls/boys etc.
SPECIALITY ACTS
Want to create the "wow" factor? Maxime Events works with some of the most exciting and upcoming new show acts.
ATTRACTIONS / GAMES
Options inc. novelties, silent disco, glitter/gem stations, arcade games, photo booths, casino tables, digital graffiti walls and many more…
STEP 12 - FINAL DETAILS...
ORGANISE
Add the smallest of details to your running order inc. names and specific instructions so everyone can provide the best possible service.
COMMUNICATE
Create a group whatsapp or e-mail and copy all suppliers into final communications so they can discuss minor details between themselves.
FINALISE
Maxime Events will go through and finalise all details for hand over. Leaving you and the family to enjoy and celebrate.
STEP 13 - PLAYLIST
ENTRANCE / SPEECH
Music options for Bar/Bat Mitzvah room entrance and intro music for speeches.
SIMCHA MUSIC
Choose between traditional and contemporary. Or a mixture of both.
DANCEFLOOR HITS
Play the Maxime Events game. Mixing between classics and popular dance floor hits.